Organizations

Every conference, journal and submission belongs to an Organization / Community.

Two ways

	Free community	Your own organization
Who	Anyone	A university, society, company or group
Cost	Free	A plan. See pricing.
Brand	Quorum Press	Your organization’s name and public page
Conferences and journals	Shared	As many as your plan allows, managed together
Team	None to manage	Co-admins, editors, organizers, registration desk

Authors, reviewers and readers never pay in either case. The plan is the organization’s fee for the platform.

Set up your own

1. Create an Organization / Community. You become its admin.
2. Fill in its public profile: website, country and a short description.
3. Verify your domain to earn a badge that readers see on your published work.
4. Create your conferences and journals under it.
5. Add co-admins by email.

A new organization’s first conferences and journals are confirmed by Quorum Press before they go public. Established organizations publish at once.

One institution, one name

A university has many departments, and each may run its own conference or journal. They all belong under one organization with the university’s name, not one each.

If your institution is already here, ask to join it rather than setting up another:

1. Find it on Organizations, under Is your institution already here?, or open its public page.
2. Press Ask to join, and say your department or what you would like to run.
3. Its admins answer. Any admin can, not only the one who set it up.

What happens	When
You join at once, as a member	Your confirmed email is on the organization’s verified domain.
Its admins decide	Anybody else. They accept you as a member or as an admin, or decline.
Quorum Press decides	Nobody answers within a week, the organization has no admin, or you ask us to look again at a refusal.

Nobody holds the name alone: the admins decide, and when they cannot or will not, we do.

A member opens conferences and journals of their own under the organization’s name, and runs those. They do not see anybody else’s. An admin sees and runs every conference and journal under it, and its people.

For admins: requests wait under Joining on your organization’s page, with your members. Verify your email domain and your staff join as members without waiting for you. Not sure who runs an organization? Ask us and we will put you in touch.

Setting up an organization starts with First, is your organization already here?: a search, with the organizations your colleagues are in (people with your work email domain) suggested at the top. If the name you type is very close to one already here, it is shown, and you tick My organization is not one of these to set up a new one anyway.

Trial, plan and deletion

A new organization of your own is a free trial.

Stage	What happens
Trial	You can do everything. A countdown shows on your dashboard, with a link to choose a plan.
Plan activated	The organization is kept for good. It can never be deleted automatically afterwards.
Trial ends unpaid	The organization is locked: hidden and paused. This can be reversed by activating a plan. A deletion date is set.
Still unpaid on that date	The organization and its contents are deleted. Published work is never deleted automatically.

If a plan lapses after you have paid once, nothing is deleted. New activity pauses until you subscribe again, and published work stays public.

The free Quorum Press Community is never on this clock.

Choose a plan and ask for it

You do not need to read the whole price list. The pricing page has a calculator under the plans.

1. Say two numbers: how many conferences, journals or workshops you run in a year, and about how many submissions they get together. A guess is enough.
2. Read the answer: the lowest price that holds your numbers. That is a plan as it is, or a plan with a little added, such as Standard with 1 more conference or journal, with the sum under the price. Where something is added, the next plan up is named beside it, and Use Plus takes it instead. Press a plan’s own button on the list, such as Choose Standard, to start from that plan. You can pick a larger plan by hand under Or choose.
3. Press Request this plan. You sign in, or make an account, and arrive on Plan and payments with your choice still there.
4. Say who it is for: the organization, its country from the list, the first conference or journal you mean to run, and when it opens or is held. Choose the month and the year, or tick I know the exact day for a calendar. If somebody introduced you, enter their code under Were you introduced? to have 10% off your first year. Add anything we should know, such as a purchase order you need, and press Send the request.

Nothing is charged by sending a request, and no card is needed. We answer with how to pay, usually within two working days.

Plan and payments

Plan and payments is in your account: open your Profile and press Plan and payments. It shows:

On the page	What it is
Your requests	Each request with its reference, such as QP-7K4PQR, its price, and where it stands: Request sent, In discussion, Invoice sent, Paid, plan active. What we write to you about it is shown under it.
Open the quotation	The request as a paper, with the reference, who it is for, what is bought, the total, and until when the price holds. Press Print, or save as PDF. Give it to your finance office to raise an order. Once we have said how to pay, the same paper is your invoice.
Your organizations	The plan each is on, whether it is active, and the day it runs until. In the last 60 days it says how many days are left.
Payments	What has been paid, with the date, the plan and the reference.

Quote the reference with your payment. The plan starts on the day the payment is confirmed. You can Withdraw a request while it is open.

If you owe nothing, the page says so. Authors, reviewers and readers never pay, and an account stays free.

What a plan is meant for

Each plan is priced for a number of running conferences and journals, and a number of submissions a year. Billing shows where you stand against both.

Plan	Running conferences and journals	Submissions a year
Small event	One	Up to 100
Standard	One	Up to 500
Plus	Up to five	Up to 2,500 across them
Unlimited	Any number	No stated number. Past 5,000 a price is agreed.

• Nothing stops at the number. Your call carries on and no author is turned away. When your year ends, you renew on the next plan up, or on the same plan with more added.

Between two plans

You do not have to move to the next plan for one more conference or a few hundred more submissions. Add them to the plan you are on.

Plan	Another conference or journal	More submissions a year
Small event	Not offered. For a second, take Standard.	$80 for each further 50
Standard	$320 a year each	$160 for each further 250
Plus	$290 a year each	$240 for each further 500

• You are always shown the lowest price. When the next plan up costs the same or less, you are shown that plan.
• Renewing costs less on the whole price, additions included.
• Your quotation lists the plan, then each addition.
• Billing counts what you added. If you paid for 750 submissions a year, you are within your plan until 750.
• A submission is counted once, when it is first sent for review. A draft never sent is not counted. A revision, and the full paper of an accepted abstract, are not counted again.
• Reviewers, participants and people who register to attend are not counted.
• A finished conference stops counting. That is 60 days after its last day, once its call is closed. It stays public, with its book of abstracts and its papers, and next year’s conference takes the same place. A journal is always running.
• Opening a finished call again makes it a running one. If your plan has no place free, the page says so: close the other call first, or move to a larger plan.

Renewing costs less

From the Standard plan up, a second year in a row costs less than the first, and a third year less again, where it stays. The larger the plan, the larger the reduction. The prices for each year are on the pricing page.

• Renew within 60 days of your year ending and the lower price is kept.
• If you stop for longer and come back, you start again at the first-year price.
• Renewing before your year ends loses nothing: the new year starts when the old one finishes.

Introduce an organization

Whoever introduces an organization gains when it pays, and the new organization pays 10% less for its first year.

Who introduces	Where the code is	What they gain, once the new organization has paid
An organization on a plan	Its Billing page	10% less for its own next year
A person with an account	Your profile, under Introduce an organization	10% of what the new organization paid for its first year, in money

• The new organization enters the code on its Billing page, before its first payment.
• A person cannot introduce an organization they belong to.
• We write to the person to arrange the payment.
• Reductions together never pass 30% of a plan’s price.

Your journal, under your name

A journal or a proceedings run on Quorum Press is yours. It carries your name, your logo, your editorial board and your policies, and your organization is its publisher.

We guide institutions that are starting a journal, or bringing one out of an inbox, on the things that make it last:

• its scope, its editorial board and its peer-review policy, written where authors can read them
• an ISSN, which is free, from your national ISSN centre
• DOIs under your own prefix. See DOIs.
• a regular schedule, and corrections and retractions done properly
• what Google Scholar and the indexes look for before they list a journal

The Publishing readiness list on the page of your conference or journal shows which of these are in place. Ask us for guidance at any point.

Close an organization

The owner can delete an organization from its page by typing its name. An organization with published papers cannot be deleted, because that would break public links and citations. Contact support if you need this.