Set up and open a call

Create the conference or journal

1. Have an organization. Every conference and journal belongs to one. Use the free Quorum Press Community, or create your own. See Organizations.

2. Open Conferences and journals and press New conference or journal. Choose its kind: conference, journal, workshop or collection. For an exhibition or an innovation showcase, choose conference (or workshop for a small one): entries are sent in, reviewed and chosen in the same way, and the programme lists who exhibits.

3. Give it a name. You become its organizer and editor.

Set the call

Open its page. The settings are below the row of tools.

Setting	What it does
Details	Name, kind, time zone, and how reviewing is blinded.
Public page	The banner, overview, dates, committee, speakers, registration details and sponsors that visitors see.
Minimum reviewer degree	Filters the community reviewers that are offered to you. It does not limit the people you invite yourself.
What this call is taking	Which kinds you accept: abstracts, posters, full papers and others. Each kind can be opened and closed by itself.
Tracks and themes	The topic groups authors choose from.
Design of the papers	How the first page of every paper, abstract and poster is set. See The design of the papers.
Typeface and size of the PDFs	How the PDFs of this conference or journal are set.

Blinding

Mode	Reviewers see authors	Authors see reviewers
Double blind	No	No
Single blind	Yes	No
Open	Yes	Yes

With double blind review, the authors’ names, affiliations, contributions, funding and acknowledgments are kept from reviewers, in the page and in the PDF they download.

The public page

A full public page makes a call trusted. Add the theme, the important dates, the tracks, the committee, the keynote speakers, the venue, and the registration details. Add your logo and a banner.

A cover picture is a photograph of the place, such as your main building. It is printed faint behind the lower part of the first page of the programme and of the book of abstracts, the PDFs and the book on the web, so the covers look like your event’s other printed things. Upload it at full colour: it is made faint for you, so the title stays easy to read and an office printer uses little ink. The Word files leave it out.

Its address says what it is: quorumpress.org/conferences/ and its name for a conference or a workshop, /journals/ for a journal, /collections/ for a collection, with its programme and book of abstracts under it, such as /conferences/your-event/program. quorumpress.org/p/ and its name is a shorter address for the same page. Addresses that began /publications/, from before, still work: they lead to the new ones.

Each picture is shown whole on a chequered ground, so a white logo or one with no background can be seen. Choose a file or drop one on the box, and press the picture to open it at full size. A picture must be under 2 MB.

The dates, the committee, the speakers, the fees and the sponsors are lists. The arrows at the end of a row move it up or down, and the cross removes it; the public page shows each list in the order you leave it. A committee member or speaker is one line: name, role and affiliation. Open Add a photo, a short bio or a link under the line for the rest.

The public page shows the sponsors’ logos in a band at its foot. Under the list of sponsors, you can also tick where their logos are printed in a row: at the foot of the programme’s cover and of the book of abstracts’ cover, and on the badges, above the coloured band. Each logo is given about the same space, so a wide name and a square crest look balanced. Upload logos with a clear or white background, cut close to the edges. Certificates have their own switch, in the certificate design under Participants.

A sponsor’s link opens from its logo. Once a link is filled in, a second one can be added, for a sponsor with two websites. The book of abstracts writes each sponsor’s addresses under its name, so readers of the printed book can find them too.

Save public page stays at the foot of the window while you work, so a long form can be saved from anywhere in it.

Open and close

The call is Open for submissions or closed, shown beside the Close button.

• Open: anyone can start a submission.
• A date that has passed does not close the call by itself. You close it.
• Each kind can be closed alone. For example, close abstracts and leave full papers open.
• Closing never leaves an author stuck. By default, drafts already started can still be sent, and work under review goes on. You can choose to stop those as well.

From accepted abstract to full paper

Where a call takes abstracts or posters and also full papers, the authors of an accepted abstract or poster can turn it into a full paper on the same submission. See From abstract to full paper for what the authors do, and what stays as it was.

This is on when a call is created. To switch it off, go to What this call is taking and clear the box below the kinds, the one that says accepted abstracts can be turned into full papers. It names the kinds your call takes, so it may say posters.

Setting	What authors can do
On	Turn an accepted abstract or poster into a full paper. It is reviewed in a round of its own, and the accepted abstract stays in the book until that round is decided. This works when full papers are closed to new submissions too.
Off	Nothing more with an accepted abstract or poster: it stays as it was accepted. Authors are not offered the full paper, and an author waiting for a decision is not offered to write it early.

Switch it off when:

• the accepted abstracts are all you publish, in a book of abstracts,
• the full papers go to a different call or a journal, or
• you want each full paper sent as a new submission of its own.

Switching it off does not stop a full paper that an author has already started from an accepted abstract. That work goes on and is decided as usual. To end one that has not been sent yet, open its page and stop the full paper there. One that has arrived is decided, or sent back without review.

You can switch it on again at any time.

Share the call

Press Copy call link and send it to your mailing lists and colleagues. A person who is new to Quorum Press creates an account and is brought back to your call.

Your open call is also listed under Open calls.

Before you announce

• The public page has dates, tracks and a contact.
• The kinds you accept are right.
• Your team is added. See People and roles.
• A colleague has made a test submission and you have seen it arrive on the editorial board.
• If you charge a fee, it is set up. See Registration.

The design of the papers

Design of the papers sets the first page of every paper, abstract and poster. Each design is shown with your own event’s name and logo, so what you pick is what prints. The same head is on the PDF, on the public page, and on the screens where authors, editors and reviewers read the work, so the copy somebody downloads is the one they saw. A reviewer’s blind copy has the head without the authors.

Design	What it looks like
Classic	Centred, with the name above the title.
Journal	A masthead with your logo, a rule, and the title and names set to the left.
Proceedings	A band across the top in the house colour, the title centred under it.
Modern	A large title to the left beside a gold bar.
Plain	Black on white with fine rules, for printing and for a formal record.
Article info	The dates, keywords and DOI in a column beside the abstract, as many journals set their first page.
Letterhead	Your logo and organization’s name centred at the top over a double rule.
Compact	One line for where and what, and no box round the abstract, so an abstract or a poster keeps to a page.

See it on one of your papers under each design opens a real paper of yours set that way, before you choose. Press a design to keep it. The text under the head keeps the typeface and size you chose.

What every design carries

Where there is something to show: where the work is published, your organization’s name and logo, what kind of work it is, its theme, and the dates it was received, accepted and published. Under the abstract of a published work are how to cite it and its licence.

A work’s tracking code stands at the end of the line with the issue and the ISSN, named for what it is: Paper No., Abstract No. or Poster No., so it is not read as part of the theme. It stays there once the work has a DOI. The DOI is on the line under the names, after the dates received and accepted, in every design except Article info, which sets it in its column beside the abstract.

A different design for some works

The nearest choice wins:

1. One paper by itself. On Publishing and DOIs, tick the works, choose a design beside Or set them in, and press Set the design.
2. A journal or a volume. On Publishing and DOIs, each name on the list has a Design choice for the works placed in it.
3. A kind of work. Under the designs, choose one for Full papers, Abstracts or Posters.
4. The event. The design you pressed.

For example: full papers in Journal, abstracts and posters in Compact, and the papers placed in your journal in Article info.

Leave something off

Under the designs, Leave off every paper takes away the logo, your organization’s name, the dates, the theme, or the cite and licence lines, whichever design is used. Where the work is published, what kind it is, and its DOI or number always stay.

Journal articles that began at a conference

A paper presented at your event and published in a journal reads as a journal article: it is not headed Presented at. At its end, with its statements such as funding, a note headed Previously presented says An earlier version of this work was presented at your event, as journals print it. It is there unless you tick On a journal article, the note “Previously presented” at its end, naming the event under Leave off every paper. A paper in the event’s own proceedings, or published by the event, keeps Presented at under its title.

Every page

Under the designs, Every page sets what is printed at the top and the foot of each page of a paper’s PDF, so a page copied by itself still says where it comes from. A small picture shows the lines as they print.

• At the top: Where it is published (the default) prints the journal’s name, its volume, issue and year, and its ISSN; for the event’s own proceedings, the name, the year and the ISBN. A part you have not entered is left out, never printed as a blank to fill. The paper’s title or Nothing are the other choices.
• The DOI at the foot: the work’s DOI as an address. Until it has one, its proofs say DOI: to be assigned; a published work without a DOI shows nothing there, never a made-up number. Untick it to leave the DOI off the foot; the DOI under the title stays.
• Page numbers: at the right, as journals print them (3 of 12), or in the centre.

The paper’s own download, the folder for your website and the archive all print the same lines.

Headings in the text

Writers mark their headings in different ways: one starts at Heading 1, the next at Heading 2, a third numbers sections by hand, a fourth types them in capitals, and some type a heading as a bold line of text. Headings in the text sets them the same way in every paper:

• A short line typed in bold with a section’s number, such as 2.1 Shadowing, or a section’s name alone in bold, such as Conclusion, is printed as a heading, its level read from its number.
• The levels each paper uses are closed up, so its top level prints as the first level whatever the writer started with, and a skipped level is not left as a gap.
• A heading typed in capitals is set in ordinary case: RESULTS AND DISCUSSION prints as Results and discussion. Short words in capitals, such as DNA, are kept. Untick it to leave capitals as they are.
• In the house colour, Black and bold or Small capitals sets their look.
• Section numbers: As each writer wrote them, Numbered 1, 1.1, 1.1.1 for every paper, or No numbers in any paper. With either of the last two, numbers a writer typed are replaced or taken off, so every paper reads the same. Acknowledgements, references, appendices and statements such as funding or conflicts of interest are never numbered.

Nothing in a writer’s document changes: this is how it is printed, in the PDF, the Word copy and on the paper’s published page. While a paper is being written and reviewed, its headings stay as the writer set them.

Justified or aligned left

The abstract and the paragraphs of a paper are justified, with both edges straight, as a journal sets them. Under the designs, The text of a paper changes that to aligned left, with an uneven right edge, for every paper of the event.

Justified text is used in the PDF and on a screen wide enough for it. On a phone the text is aligned left, because justified lines in a narrow column open wide gaps. Headings, tables, captions, code and references are not changed, and a paragraph an author aligned by hand stays as they set it. No word is broken at the end of a line.