Publish

Publishing makes accepted work public: free to read, at a permanent address, with the details that Google Scholar and the indexes read.

Before you publish

• Proof it. Proofing on the page of the conference or journal lists what looks wrong across the accepted work and offers corrections. See Proofing and Put it right.

• Correct it yourself, for small things: open the accepted version and edit it with the same tools the authors use. The authors are told what changed.

• Or reopen it for the authors. Press Ask the authors for corrections, choose the parts they may change (title, authors, abstract, keywords, text, references, or all of them), say what to fix and by when. Start from a template lists ready sentences for the parts you chose: choose one to add it to the note, and change the words as you like. The work stays accepted throughout.

  At a conference, the work stays in the book of abstracts meanwhile, where its fee allows, printed as it was accepted: the corrected parts show once you finish the round. To keep it out until then, untick Keep it in the book of abstracts meanwhile. You can change this while the round is open, under In the book of abstracts meanwhile.

When the corrections come back

The editorial board lists them under Corrections back, and those still with the authors under Corrections with the authors.

1. Open the submission. Each part the authors changed is shown against what was accepted, with what was removed and what was added.
2. Press Keep or Undo for each part. You can change your mind as often as you like.
3. Press Finish. You are told what will stand and what was put back, and asked to confirm.

If you undo everything, the work stays accepted exactly as it was. If you keep a change, the accepted work becomes that version and the proofs need approving again. The authors are told either way.

If you are an author of the work, a different editor is told about corrections you make.

What readers can open

Not every institution may publish in the open. On the Publishing & DOIs page of your conference or journal, under What readers can open, choose one for all its published manuscripts:

Choice	What anybody can open
The full text	The whole manuscript, its PDF and its files. Open access.
The abstract only	A public page with the title, authors, abstract, references and DOI. The text, its PDF and its files stay with your organization, and with its authors and editors when signed in.

If neither suits, do not publish: accepted work stays private until you do. The book of abstracts shows abstracts only, whichever you choose. The choice can be changed at any time and takes effect at once.

Publish

Open the submission and, under Publication and DOI, press Publish (open access). Where readers are shown the abstract only, the button reads Publish (abstract only).

To publish several at once, open Publishing & DOIs on the page of the conference or journal, tick the manuscripts under Publish, and confirm.

Public comes first and the DOI second, because a DOI has to lead to a page that opens for everybody. An abstract or a poster is already public in the book of abstracts once the book is released, so it can be given a DOI without being published as well.

What changes when you publish:

• The work has a public page that anyone can read and cite.
• It is listed in the library.
• It stays in the book of abstracts, the programme, and on badges and certificates.
• An accepted abstract that is published can no longer be turned into a full paper on the same submission. If the authors still owe you a full paper, wait.

A new organization’s first conferences and journals are confirmed by Quorum Press before they go public. Established organizations publish at once.

After publishing

• Remove from the public site takes the page down if it was published by mistake.
• Retract is for published work that should no longer stand. The page stays, and says that the work was retracted, so that links and citations do not break. Press Retract it under If something is wrong and say why: readers see your reason on the page. A retraction made in error can be lifted from the same place. Work that is accepted and not yet published is not retracted: withdraw its acceptance.

DOIs

A DOI is a permanent identifier for a published work. Your organization registers its DOIs under its own prefix and its own name; Quorum Press prepares the list to register from, gives each manuscript a permanent page, and shows the DOI on the manuscript. See DOIs.

A journal that stays yours

A journal run here carries your name, your logo and your editorial board. Quorum Press is the system it is run on, not its publisher. See Your journal, under your name.